Who we are
Synergis Strategic Resourcing Limited is a recruitment agency and recruitment business. We act as a data controller for personal data we collect and decide how to use.
2 Minster Court, London EC3R 7BB
admin@synergisxec.com
Company number 08868230
What we collect
Depending on our relationship with you, we may collect information including:
- name, contact details and professional profile;
- CV, employment history, education, qualifications, skills and career preferences;
- remuneration, benefits, availability, location and right-to-work information where relevant;
- communications with us, including email, telephone and recruitment activity;
- client, supplier and business-contact information;
- information supplied by you, public professional sources, job boards, LinkedIn, referrals, clients and other recruitment sources;
- special-category or criminal-conviction information only where relevant, lawful and necessary for a particular purpose.
How we use personal data
We use personal data to provide recruitment and executive-search services, identify and assess potential opportunities and candidates, manage applications and introductions, maintain candidate and client relationships, respond to enquiries, operate our website and systems, meet legal and regulatory obligations, protect our business and resolve complaints or disputes.
We do not sell personal data.
Lawful bases
Our processing may rely on one or more lawful bases under UK data-protection law, including legitimate interests, performance of a contract or steps requested before entering a contract, compliance with legal obligations, and consent where consent is the appropriate basis.
Recruitment activity commonly relies on legitimate interests where it is reasonable to expect a recruitment business to identify, contact and assess people for relevant professional opportunities. We balance those interests against the rights and interests of the individual.
Where special-category data is processed, we will also identify an appropriate condition under applicable law and apply additional safeguards.
How long we keep information
We keep personal data only for as long as it remains necessary for the purposes for which it was collected, including recruitment activity, maintaining professional relationships, legal obligations and the establishment, exercise or defence of legal claims.
| Information | Normal approach |
|---|---|
| Candidate and recruitment records | Reviewed after 24 months without meaningful interaction. Where there is a continuing legitimate recruitment relationship or purpose, records may be refreshed and retained. Otherwise they will be deleted or anonymised. |
| Applications and CVs | Retained as part of the candidate relationship while relevant, subject to the same periodic review. |
| Sensitive vetting material | Kept only for the period necessary for the specific recruitment, legal or compliance purpose and removed sooner where it is no longer required. |
| Call recordings | Normally retained for up to 24 months. Particular recordings may be retained longer where required for an active complaint, legal claim, regulatory matter or other documented reason. |
| Business and financial records | Retained for the period required by applicable legal, accounting and tax obligations. |
Your rights
Subject to the circumstances and applicable law, you may have rights to request access to your data, correction, erasure, restriction of processing, portability, and to object to processing. Where processing relies on consent, you may withdraw that consent.
We may need to verify your identity before dealing with a rights request. We normally respond to valid requests within one month, subject to the extensions permitted by law.
You may also complain to the Information Commissioner’s Office at ico.org.uk.
Security
We use organisational and technical measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. Access is limited to people and service providers with a legitimate need to use the information.
Contact us
For privacy questions, data-access requests, corrections, objections or deletion requests, contact admin@synergisxec.com or write to Synergis Strategic Resourcing Limited, 2 Minster Court, London EC3R 7BB.